City of Cortland Planning, Zoning & Building Commission met on Monday, January 9, 2012 at 7:00 P. M. at the City Administration Building, 400 N. High Street. Members present: Chairman, Scott Daffron, Vice-Chairman, Bill Sasse, Charlie Peck, Jim Chubb, and Sally Lane.Also present were Mayor Curt Moll, Service Director, Don Wittman, Law Director, Patrick Wilson and the following individuals:


††††††††††† Clint McFadden†††††††† 3054 Brouse St NW†††††††††††††† Uniontown, OH 44685

††††††††††† Tony Petrocco III†††††† 346 Cheviot Pl††††††††††††††††††††††† Cortland, OH 44410

††††††††††† Tony Petrocco Jr.†††††† 669 Cedar Dr†††††††††††††††††††††††† Cortland, OH 44410

††††††††††† Dan Jaros†††††††††††††††††† Fire Department††††††††††††††††††† Cortland,OH


Scott Daffron:Today is Monday, January 9, 2012.Iíd like to call to order the Cortland Planning, Zoning & Building Commission. Can we have roll?

Roll Call: Bill Sasse, here; Sally Lane, here; Scott Daffron, here; Charles Peck, here; Jim Chubb, here.


Scott Daffron:Can I have a motion for approval of commission minutes for December 12th, 2011.


Charlie Peck made a motion to approve December 12, 2011 minutes, seconded by Bill Sasse.

Roll Call:Scott Daffron, yes; Charles Peck, yes; Sally Lane, (abstained); Jim Chubb, (abstained); Bill Sasse, yes.MOTION APPROVED.


Scott Daffron:No old business on our agenda on new business can I have a motion for approval of 01-12 Preliminary Plat Approval for Petrocco Plat No. 11 Ė WAE Corporation Ė Extension of Maplewood Ave. Ė 4 lots.


Bill Sasse made a motion for approval of 01-12, seconded by Charles Peck.


Don Wittman: Let me just summarize this to eliminate some questions or increase them.This was approved I want to say back in í08.†† There was an extension for the preliminary plat.Subsequently, the utilities and streets have all been constructed.So all the utilities are in so this would be a subdivision without a performance bond.†† What is before the board this evening is platting the four lots at the southern end of the caudle sac and leaving the balance of the property as acreage and as the market improves those will subsequently be brought in for additional plats.So at this point this is a preliminary plat, but next meeting you should receive a final plat looking exactly the same - as opposed to showing a preliminary plat with all the lots and then getting a final plat with just the four lots.We felt this was more transparent and direct on what is going to occur.Plus, youíre not guaranteed whether or not youíre going to be platting more lots within the two year time frame.So, I donít want to say it is exactly the same as what was submitted back in í08 but itís substantial the same as far as the Petrocco Plat No. 11 that this board has seen previously.

Mayor Moll: And all the sewers and everything are in here?

Don Wittman: Yes, those have all been inspected and they have all passed; and we are doing subsequent inspections in the anticipation of the placement of a maintenance bond for those improvements so that we have documented condition prior to acceptance and then the one year period afterwards.But that falls more in line with the final plat.


Mayor Moll:I was just curious.


Charles Peck: Do we have any issues with the wetlands or streams or any issues that might fall upon the government agencies in this part of the plat?


Don Wittman:Most of those, because of the lessons learned on Petrocco 8 and 10 and really that was by no fault of the developer, are where the roads came together based on designs from the 60ís.This however, is just a straight road extension.The stream did not have to be relocated. The wetlands were avoided for any fill or anything along those lines. So I guess to answer your question more succinctly?


Charles Peck:No.


Scott Daffron:How are the two larger pieces of properties being identified?


Don Wittman:Thatís going to remain as acreage at this point in time with the roadway being the right-of-way through it.Because otherwise, you would name them as lots and then you would have to do a re-plat and then it would become lot 1AÖ 2A; things like that.


Scott Daffron:Because at this point weíre looking further...We wouldnít have to re-plot it; it would simply be a subdivision?


Don Wittman:Once the roadway is accepted. Correct.It will just be a minor subdivision and it would just come forward as a final plat. So you will still have to do a final plat to subdivide the balance of that acreage. But this gives a greater degree of flexibility when marketing.Someone might say I want a four acre lot.


Mayor Moll:Before they sold any of that acreage it would come back for a final plat; unless they sold it as one whole piece.


Don Wittman: If they sold one whole piece. Correct.


Mayor Moll: Although is it being platted as one lot or two lots?


Don Wittman:Itís being left as acreage.


Mayor Moll:So it would have to be sold in its entirety.


Don Wittman: Correct.


Mayor Moll:Okay.That was the question I had. (Inaudible) develop two lots in the front?


Bill Sasse:One lot was different. That was Cortland Courts, that was not Petrocco plat.


Don Wittman:†† No not the lot that the duplex is on.Youíre talking about the lot closest to Fowler Street.Is that part of this residual?


Tony Petrocco Jr.:No.


Don Wittman:Okay.


Tony Petrocco Jr.: Thatís part of Cortland Courts too. Lot No. 6.


Scott Daffron:The zoning on that is still all multi-family residential and then is the intent to stay the same on the building that you have back there on them back four lots? Thatís the same style building intent?


Tony Petrocco Jr.Weíll build anything anyone wants to build.


Scott Daffron:I understand that but the intent isÖ


Tony Petrocco Jr.:That is the intent at this point. Right.


Scott Daffron:Any questions?


Charles Peck:†† I have a question Don. Looking at the letter of transmittal from Buckeye Civil DesignÖ


Don Wittman:Is there a typo?


Charles Peck:Itís more than just a typo.Itís a whole paragraph.Under remarks it says Mr. Wittman, attached for your review is one copy of the revised construction drawing for Champion Assisted Living.Having this in a packageÖ itís not accurate.


Patrick Wilson:Irrelevant.


Charles Peck:Irrelevant?


Patrick Wilson:Irrelevant.


Don Wittman:Look at the subject line up top. They just didnít change the paragraph under the remarks.


Charles Peck:Itís not fine.Itís sloppy.


Patrick Wilson:Maybe sloppy but itís not legally required.


Scott Daffron:Anything else?Seeing nothing else can we have a vote on 01-12?

Roll Call: Scott Daffron, yes; Jim Chubb, yes; Sally Lane, yes; Charles Peck, yes; Bill Sasse, yes.MOTION PASSED


Scott Daffron: That approves your plat.


Tony Petrocco Jr.: Thank you.


Scott Daffron:Next on the agenda tonight can I have a motion for approval of 02-12 a New Business Ė OíReilly Auto Parts Ė 415 S. High.Who do we have to speak on behalf of this tonight?

Clint McFadden:My name is Clint McFadden.


Scott Daffron:Your name again please?


Clint McFadden:Clint McFadden.


Scott Daffron:And just give us a little overview of what youíre doing there.


Clint McFadden:We have plans of opening an auto parts store to do retail and wholesale type business.We are a 3700+ store chain out of Springfield, MO.


Jim Chubb:What are the parts are you talking about?


Clint McFadden:Itís automotive.We do anything from air fresheners to wiper blades, starters, alternators, filters.Fleet, heavy duty, industrialÖ


Jim Chubb:Are we getting into air conditioning?Major repairs?


Clint McFadden:We donít do any service work.


Mayor Moll:Just an auto parts store.


Charles Peck:Itís like Advanced Auto Parts or NAPA or something like that.


Clint McFadden:Yes sir.


Bill Sasse:My typical question. Did you get a Knox-Box yet?


Dan Jaros:Thereís one on that building.


Bill Sasse:There is one on that building?


Dan Jaros:The old Video Update. The biggest thing we would recommend is when you get moved in if you change the locks let us know so we can get a lock put in that Knox-Box.


Clint McFadden:Ok.


Charles Peck:Which building are you going into?


Mayor Moll:Movie Gallery


Charles Peck:Youíre taking the entire Movie Gallery building?


Clint McFadden:At the very left side of the building.


Charles Peck:This is sort of a dumb question.I didnít research this exactly right but the address listed on the minutes is 415 S. High.And I just looked up Movie Gallery to make sure we have the right place and they have 411 High in the phone book.


Mayor Moll:I think itís 450, 470, or 490 whatever the numbers progress there. I just looked at it.Itís 450.


Charles Peck:415?


Mayor Moll:450 I thought it was.


Patrick Wilson:The application says 415.


Mayor Moll:415?Maybe Iím wrong then.


Charles Peck:The Movie Gallery had for an address - 411.Since it was a larger building I just wondered what the actual address is.


Don Wittman:I think the confusion there is the property owner name is actually 415 S. High LLC so they wanted to make sure this is reflective of 411 S. High St. is going to be the actual business address.


Bill Sasse:Just one more question. Are you going to get an application for a sign before you put a sign up?


Clint McFadden:Yes.


Jim Chubb:The sign they had is gone.There is nothing on it.Are you just going to use that?


Clint McFadden:That is something I donít have an answer for.


Scott Daffron:That signís been approved.


Don Wittman:I can discuss thatÖ


Scott Daffron:The sign has been approved.They would simply be putting a placard in there.


Bill Sasse:Oh. Theyíre putting a placard there.Thatís up there in the old Movie Gallery.


Scott Daffron:Thatís the sign thatís designated for that building.


Patrick Wilson:Remember the landlord came in two months ago.


Bill Sasse:Iím not talking about the sidewalks Iím talking about on the building.


Charles Peck:The elevation shows around the Auto Parts on the building itself.


Don Wittman:I had a discussion with one of the project managers involved with bringing the store in dealing with the architects.Because when I saw the packet, I saw there was a wall mounted sign.I informed them that a sign permit would be required.They were not ready to proceed with that at this time.They are aware they will need to come back to the board to get the wall sign approved prior to its construction.When youíre dealing with a large franchise or even a corporate store, Mr. McFadden works out of Akron. Heís the closest body to this meeting.We discussed the plans with the architect and then find the corporate contact and give then all the new business packets so that they are aware of the Knox-Box, how to get water and sewer, and things of that nature. So youíre talking to multiple parties to bring this venture to the city.


Bill Sasse:You can tell that when you ask about a Knox Box?They goÖ huh?Whatís that?


Don Wittman:And having plans prepared by the architectÖ they are going to the building commission because it is an interior modification.The building department will have jurisdiction over that and do the inspection.However, prior to opening you will want to contact the fire department to have them to go through one final walk through.A lot of the times modifications are required in older buildings as far as changing the direction the door opens, fire hydrants, lighting, exit lighting.But being this is being performed by sub-contractors and the plans by an architect that should be satisfactory.But youíll still have to go through having the inspection performed. And the fire department was given a set of the plans.


Clint McFadden:Okay.


Charles Peck:Let the record note that we are grateful that you chose Cortland as the location of your business.


Clint McFadden:Thank you.


Jim Chubb:Thatís nice to have that right there.And itís rather large.


Scott Daffron:Are we going to vote?

Roll Call: Scott Daffron, yes; Jim Chubb, yes; Sally Lane, yes; Charles Peck, yes; Bill Sasse, yes.MOTION PASSED


Scott Daffron:That approves your new business.Do we have any other items tonight for discussion?Can we have a motion to adjourn?


Bill Sasse made a motion to adjourn, seconded by Charles Peck.

Roll Call: Bill Sasse, yes; Sally Lane, yes; Charles Peck, yes; Jim Chubb, yes; Scott Daffron, yes; MOTION APPROVED.


Meeting Adjourned: 7:20pm.



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Scott Daffron, Chairman ††††††††††††††††††††† Date†††††††††††††††† ††††††††††† Rhonda Horn, Secretary