The City of Cortland Planning, Zoning & Building Commission met on Monday, October 8, 2012 at 6:45 P. M. at the City Administration Building, 400 N. High Street, Cortland, Ohio. In attendance were the following board members: Chairman Scott Daffron, Vice-Chairman Bill Sasse, Sally Lane, Charles Peck, and Jim Chubb. Also present were Law Director Patrick Wilson, Service Director Don Wittman and the following individuals:

 

            Berny Caro                 245 St. Andrews                              Cortland

            Richard Ives               526 Douglas St. NE                         Warren

            Chris Klingemeir        3365 Youngstown Conneaut          Burghill

            Scott Rowley               259 White Tail                                 Cortland

            Jim Woofter                261 Fox Run                                                Cortland

            Anthony Petrocco Jr  669 Cedar Dr                                   Cortland

                       

Scott Daffron: Today is Monday, October 8, 2012.  I would like to call to order Cortland Planning, Zoning and Building Commission for the purpose of public hearing 20-12, Public Hearing for Use Permitted Upon Review, 1000 Fowler St., Parcel No. 34-098751.  The purpose of this hearing is to consider a use permitted upon review within an industrial district to use the existing warehouse for secondary metals industry.  Who do we have to represent this tonight?

 

Richard Ives: Richard Ives, Supervisor & Plant Manager.  What we do is collect Titatnium, high-temp alloys from businesses all around the country.  We receive it, we sort it, we have to use a gun.  Which you have to be certified from the state, it is a x-ray gun and you have to wear a ring for monitoring for contamination.  We do not buy from anyone off the streets, we buy from businesses.  Our hours – we work 1 shift 7 a.m. to 5 p.m.  Bruce Whetzel has been in the community of Cortland since 1987.  Most of our business is done by trucking.  Danger wise – we do not mess with any kind of swarf or anything that is a fire hazard.  The Fire department is working with us, they came in to do an inspection.  We have solids, diameter of 12 inches by 12 down or less than that.  We do deal with turnings or shavings. What we do is shoot them with a gun and get them ready, make sure they are not contaminated and send them back out to customers.  Bruce has at least 20 years of experience in this business, if not more and myself, eight.  All of our material is recycled and goes back to the mills to be remilled.

 

Bill Sasse:  What could it be contaminated with?

 

Richard Ives:  What they mean by contamination is if a customer wants 6/4 which is 6 Aluminum and 4 Vanadium and say if there is aluminum, or zirc or something like that.

 

Bill Sasse:  So we are not dealing with any harmful chemicals.

 

Richard Ives:  No, no chemicals.

 

Charles Peck:  No liquid runoff, No smoke or anything that can be an irritant to neighbors?

 

Richard Ives:  No.

 

Don Wittman:  Basically what I was given the impression is it is like a high end aluminum recycling facility but with titanium.  Your businesses, are they mainly like dies that have gone out of existence or where is the metal coming from?  Cuttings or leftover stock pieces?  Small enough pieces they can’t use for product they are making?

 

Richard Ives:  Yes it is recycled, or it has been denied and we buy and check it and send it back out so it can be re-melted.

 

Scott Daffron:    Naturally, we are tucked into a residential area and that is the biggest concern for everybody.  Couple of things we have run into with other businesses in the same kind of situation, one is the noise factor.  I worked at Copper Weld Steel and the noise the plates make banging together –I don’t know if they are anything like that but want to bring this up now.  The other issue we’ve had at that particular place is not so much truck volume but trucks running across into the guy’s yard across the street and that was a big issue at one point.  And truck volume, what kind of volume are you looking at?

 

Richard Ives:  It can vary.  It can be 3-4 trucks per week or 1 truck a week.

 

Scott Daffron: So it would be rather low volume.

 

Mayor Moll:  Another issue that we have had at that location over the time I have been Mayor has been exterior maintenance of the facility.  I want to say the yard became full of excess material at one point.  There was concern because cardboard was stacked up, there was concern about rodents and things like that.

 

Richard Ives:  To answer both of your questions – there is no noise, it is very quiet.  The only noise you will hear is people talking if you can hear that through the building.  Bruce has already done a lot of work fixing up the place, cleaning up the area.  There will not be junk outside.  We already have a garbage can from Waste Management.

 

Don Wittman: I think the vinyl came in and they offloaded it and they had the banding and the cardboard associated with the mixed packaging from wherever, excess material and that stuff would get blown around.  There is going to be no outside storage at all?

 

Richard Ives:  No.  The banding, lids, drum that we use is recycled – we don’t keep anything.  We have our shop and we have to keep it clean.  We have different customers  come in all the time to audit us to make sure we are shooting the material like we are supposed to and the facility is #1.  We have to make sure it is clean.  We don’t throw anything away – like a piece of shaving.  We have a hopper dumper where we sift everything – anything titanium we keep and anything garbage we throw in garbage.

 

Charles Peck:  What size trucks would you be expecting to deliver and haul things away?

 

Richard Ives:  26 ft to a semi.

 

Charles Peck:  And you can improvise for those maneuvering around your property without disturbing the neighors?

 

Richard Ives:  Absolutely.  We have signs already up so drivers know.  How anyone got in a neighbor’s yard, I don’t know.  We have two ways to come in and that should never happen.

 

Scott Daffron:  They did it for years.

 

Mayor Moll:  They had a lot of parking in that lot and it was pretty full so the trucks had to make a tight turn to get out and that was the issue.

 

Richard Ives:  We don’t have 3 or 4 trucks lined up.

 

James Chubb:  If you do have one coming in and it is winter and waiting until morning to leave, will the truck be running all night long?

 

Richard Ives:  Yes, that could happen but I don’t think it would be loud enough to bother a neighbor and if they have to they could go around the back.  We already have it lined up also to plow when it snows.

 

Scott Daffron:  Do we have anybody else to speak for this permitted upon review use?  Anyone who would like to speak against this permitted upon review use?  Seeing none, can I have a motion to close public hearing 20-12?

 

Bill Sasse: so moved.  James Chubb: second.

 

Scott Daffron:  We will start the regular meeting in about five minutes.

 

 

The City of Cortland Planning, Zoning & Building Commission met on Monday, October 8, 2012 at 7:00 P. M. at the City Administration Building, 400 N. High Street, Cortland, Ohio. In attendance were the following board members: Chairman, Scott Daffron, Sally Lane, Charles Peck, Jim Chubb and Bill Sasse. Also present were Mayor Curt Moll, Service Director Don Wittman and Law Director Patrick Wilson and the following individuals:

 

            Berny Caro                245 St. Andrews                               Cortland

            Richard Ives              526 Douglas St. NE                          Warren

            Chris Klingemeir       3365 Youngstown Conneaut           Burghill

            Scott Rowley              259 White Tail                                  Cortland

            Jim Woofter               261 Fox Run                                     Cortland

            Anthony Petrocco Jr 669 Cedar Dr                                    Cortland

            Amy Noble                 3041 E Waterloo Rd.                       Akron

            Dan Jaros, CCFD     194 Lattin St.                                    Cortland

            Rebecca Blackson     1029 Champion Ave.                                    Warren

           

           

Scott Daffron:  Today is Monday, October 8, 2012.  I’d like to call to order the Cortland Planning, Zoning & Building Commission.  Can we have roll?

Roll Call:  Bill Sasse, here; Sally Lane, here; Scott Daffron, here; Charles Peck, here; Jim Chubb, here.

 

Scott Daffron:  Can I have a motion for approval of commission minutes for September 10, 2012?

 

Bill Sasse made a motion to approve September 10th, 2012 Regular Meeting minutes, seconded by Charles Peck.  

Roll Call:  Jim Chubb, yes; Sally Lane, yes; Bill Sasse, yes; Scott Daffon, yes, Charles Peck, yes.  MOTION APPROVED.

 

Scott Daffron:  No old business on our agenda, moving on to new business:  Can I have a motion for approval of 20-12 Use Permitted Upon Review – 1000 Fowler St., Parcel No. 34-098751.  Consider a Use Permitted Upon Review within an industrial district to use the existing warehouse for secondary metals industry.  Bill Sasse made a motion for approval of 20-12, seconded by Charles Peck.

 

Scott Daffron:  Is there anything you would like to add at this point?  Are there any questions?

 

Bill Sasse:  You know about the Knox Box?

 

Richard Ives:  Yes, it is all taken care of.

 

Scott Daffron:  Seeing no further questions, can we have a vote on 20-12?

 

 

Roll Call:  Sally Lane, yes; Bill Sasse, yes; Jim Chubb, yes; Scott Daffron, yes; Charles Peck, yes.  MOTION PASSED.

 

Scott Daffron:  That approves the Business Use.

 

Scott Daffron: Next, can I have a motion for approval of 20-12A – New Business – 1000 Fowler St., Metal Works of Ohio LLC?

Bill Sasse made a motion for approval of 20-12A, seconded by Sally Lane.

 

Scott Daffron:  Can we have a vote on 20-12A?

 

Roll Call:  Scott Daffron, yes; Jim Chubb, yes; Sally Lane, yes; Charles Peck, yes; Bill Sasse, yes.  MOTION PASSED.

 

 

Scott Daffron: Next, can I have a motion for approval of 20-12B – New Signs – 1000 Fowler St., Metal Works of Ohio LLC – 4’ x 4’ pole mounted sign, and a 3’x4’ wall mounted sign within existing frame.

Jim Chubb made a motion for approval of 20-12b, seconded by Charles Peck.

 

Scott Daffron:  Who do we have to represent this?

 

Richard Ives:  Richard Ives, Metal Works of Ohio.

 

Scott Daffron:  What is the total height of the sign?

 

Richard Ives:  About six foot.

 

Don Wittman:  Scott, talking with the owner, the existing commercial sign, the real estate sign, they are going to utilize those posts and place a two sided placard within that, the same location.

 

Mayor Moll:  You wanted the total height that is limited by ordinance but well within that.

 

Scott Daffron:  Do I have any questions on the signs?  Seeing none, can we have a vote on 20-12b?

 

Roll Call:  Bill Sasse, yes; Sally Lane, yes; Charles Peck, yes; Jim Chubb, yes; Scott Daffron, yes.  MOTION PASSED.

 

Scott Daffron:  That approves your signs.

 

 

Scott Daffron: Next on the agenda, can I have a motion for approval of 22-12 – New Sign  – Wollam Chevrolet, 488 S High St.  Wall mounted sign for front of building in 3 parts: “Certified Service”, “Lou Wollam”, and “Chevrolet”.

Jim Chubb  made a motion for approval of 22-12, seconded by Bill Sasse.

 

Scott Daffron:  Who do we have to represent this tonight?

 

Amy Noble:  Good evening, my name is Amy Noble, I am an agent of Ellet Sign the local installer for General Motors. What is represented here, basically identification for the renovation of this dealership.   The dealer name letters, and the bow-tie and Chevrolet will be installed on the entry tower.  And then “Certified Service” over the service bay doors.   If you have any questions, I will be happy to answer them.

 

Bill Sasse:  Will it look like it did on the sign, preliminary drawing in front of the dealership?

 

Amy Noble:  I don’t know what is on that sign.

 

Charles Peck:  Now you are in charge of the sign that is separate from the building altogether?

 

Amy Noble:  That is actually considered stick-built and the general contractor built that.    We will be installing the bowtie and Chevrolet letters.

 

Charles Peck:  They tore down the regular sign and going to re-do it and we wanted it lower than that.

 

Amy Noble:  That is going to have to be a separate request.  Our company took the sign down and put it in storage.  The dealer is supposed to make a decision with General Motors on what they are going to go forward with.  I did ask if I could bring that tonight to save me a trip back but they have not decided yet.  We will have to return when that is decided.

 

Mayor Moll: We are only considering the wall-mounted signs, just this picture.

 

Amy Noble:  I am aware of the pole sign and that for franchise requirements, he has to have a free standing sign but not at this time. 

 

Scott Daffron:  Anything you would like to add into the mix, Don?

 

Don Wittman:  Just that consistent with past practices, multiple words on the same face are treated as a single sign so since these are all facing High Street it is considered one wall mounted sign not 3 signs.

 

Scott Daffron:  Any more questions?  Can we have a vote on 22-12? 

 

Roll Call:  Bill Sasse, yes; Sally Lane, yes; Scott Daffron, yes; Charles Peck, yes; Jim Chubb, yes.  MOTION PASSED.

 

Scott Daffron:  That approves your sign.

 

 

Scott Daffron: Next on the agenda, can I have a motion for approval of 23-12 – Petrocco Plat No. 15, Parcel No. 34-098200 to 3 Lots.

Bill Sasse  made a motion for approval of 23-12, seconded by Sally Lane.

 

Scott Daffron:  Who do we have to represent this tonight?

 

Anthony Petrocco:   Anthony Petrocco.

 

Scott Daffron:  Don, is there anything you would like to add to this?

 

Don Wittman:  Just this is a final plat from the sketch plan that was reviewed earlier this year.  The Commission had reviewed it and discussed it and this is the final based on the input and some subsequent investigation of that storm sewer.  The existing house with the attached garage is going to remain on Lot 1 and it meets all of the side setbacks and rear setbacks.  Lot 2 and 3 will be created as buildable lots. 

 

Scott Daffron:   Any questions?  Can we have a vote on 23-12?

 

Roll Call:  Jim Chubb, yes; Sally Lane, yes; Bill Sasse, yes; Scott Daffron, yes; Charles Peck, yes.  MOTION PASSED.

 

 

Scott Daffron: Next on our agenda, can I have a motion for approval of 24-12 – Property Split, 197 S. High Street, Parcel No. 34-002601.

Bill Sasse  made a motion for approval of 24-12, seconded by Charles Peck.

 

Scott Daffron:  Who do we have to represent this tonight?

 

Chris Klingemeier:  Chris Klingemeier.  I am the owner of Sparkle Market and we are purchasing the property to the South.  We asked that the existing South line be extended so that the parking lot remains with the store and not part of the residential property.

 

Don Wittman:  Basically if you look at the property that R&B Market is housed on there are two parcels:  Parcel 2 and Parcel 3 that are hooked together for tax purposes.  There is the north property line and the south property line.  The east property line has a tail or hook associated with the house to the south.  What they are looking to do is to create a new parcel by extending those north and south property lines to the east and those will ultimately be combined into one after the split is approved and that will be done at the auditor’s office through their record keeping procedure for one tax bill. 

 

Mayor Moll:  So we are removing from the residence that tail, and adding it to the store?

 

Don Wittman:  Ultimately the auditor’s will in the subsequent transfer.  Basically, we are approving new Parcel B so that the land swap and real estate transaction can be completed based on the intention of the parties.

 

Charles Peck:  We are not talking about combining anything at all, just the separation.

 

Don Wittman:  Nor will we ever discuss the combination.  That will be an ownership issue.  This is the metes and bounds description.    The auditor’s will not allow the new deed to be recorded without city approval.  So this is similar to what we do with other people and a land swap and boundary lines.

 

Scott Daffron:  Does anybody have any further questions on exactly what we are doing here?  Seeing none can I have a vote on 24-12?

 

Roll Call:  Sally Lane, yes; Bill Sasse, yes; Jim Chubb, yes; Scott Daffron, yes; Charles Peck, yes.  MOTION PASSED.

 

Scott Daffron: Next, can I have a motion for approval of 25-12 – Set time and date for public hearing for Zone Change Request for 212 N High Street (old Library).  Request to change from residential to Highway Business District.  Set for November 12th, 6:45.

Charles Peck  made a motion for approval of 25-12, seconded by Bill Sasse.

Roll Call:  Scott Daffron, yes; Charles Peck, yes; Sally Lane, yes; Jim Chubb, yes; Bill Sasse, yes.  MOTION PASSED.

 

Scott Daffron:  Before we adjourn, are there any questions or comments to add?

 

Bill Sasse:  I do have one question, Don.  On the last clean-up, there was a couple of properties that I guess hadn’t paid their garbage fees and weren’t cleaned up.  What do we do about something like that?   Is there a time period that they can leave that stuff laying out?  There’s one right down the street here.

 

Mayor Moll:  24 or 48 hours, it is not very long.

 

Bill Sasse:  What do we do, send them a letter.

 

James Chubb:  Isn’t that place a business down there, the carpet business?

 

Mayor Moll:  No it is not from them.  It is what was the Viets House and Don is aware of it.

 

Don Wittman:  If they are in violation of Exterior Maintenance Code someone needs to send in a written complaint.

 

Bill Sasse:  So we need a written complaint.

 

Don Wittman:  That has always been my practice.  I do not initiate an investigation until I receive a complaint in writing.

 

Scott Daffron:  Any city resident can complain.

 

Don Wittman:  I just ask that is in writing and that ensures that the city is not going out and doing selective prosecution. 

 

Bill Sasse:  I understand.  There is one just down the street here that I pass twice a day.

 

Don Wittman:  I think they pay their garbage bill but there was a misunderstanding on what is picked up with fall clean up.

 

Charles Peck:  And an email does suffice as a written complaint.

 

Don Wittman:  Yes.

 

Scott Daffron: Can we have a motion for adjournment?

 

Bill Sasse made a motion to adjourn the meeting, seconded by Charles Peck.

 

Roll Call:  Scott Daffron, yes; Jim Chubb, yes; Sally Lane, yes; Charles Peck, yes; Bill Sasse, yes.  MOTION PASSED.

 

Meeting Adjourned: 7:18 pm.

 

 

                                            _             ____                            _______________________

Scott Daffron, Chairman                    Date                            Teresa Barnovsky, Secretary